Special cataloging/processing situations:

NOAA publications

Unlike the treatment of various binding situations that are described in this manual's files entitled Special cataloging situations: Bound with and Special cataloging situations: Copy designations, the treatment of NOAA publications is exceptional.  NOAA publications are comprised largely of technical memoranda that are issued as series.  They are bound such that, for any given series, copies one eventually will "disappear" from the analytic records as discrete entities, and copies two will remain as such.

The local practice for handling publications that comprise a NOAA series is to allow the accumulation of the requisite two copies of each volume, both of which appear initially on the analytic record as c.1 and c.2, each with its own barcode.   Periodically thereafter, the local binding practice is executed whereby all copies one are bound together in appropriate increments.  Each bound volume of "first copies" then appears on the serial record for the series.

After the addition of any bound volume is made to the serial record for the series, revise the affected analytic records.  In the analytic record for each issue that has been bound:

    - remove c.1 from the record, but allow c.2 to remain "c.2"; and,

    - add a MARC 590-Local Note such as:

    590  SILVER SPRING: C.1 bound with nos.x-x. For holdings, see
       series record (call no. for series).

Do not apply the last two steps retroactively.

Sample records for a NOAA Technical Memorandum series - one serial record for the series and one analytic:

    090               QC807.5.U6|bA5
  210       0       NOAA tech. memo. ERL AOML
  212       0       National Oceanic and Atmospheric Administration
                    technical memorandum Environmental Research
                    Laboratories, Atlantic Oceanographic and
                    Meteorological Laboratories
  222        0      NOAA technical memorandum ERL AOML
  245       00      NOAA technical memorandum ERL AOML.
  260               Miami, Fla. :|bU.S. Dept. of Commerce, National
                    Oceanic and Atmospheric Administration,
                    Environmental Research Laboratories, Atlantic
                    Oceanographic and Meteorological Laboratories,|c
                    -1999.
  300               v. :|bill. ;|c28 cm.
  310               Irregular
  362       0       -94 (Sept. 1999).
  500               Description based on: 15 (Dec. 1971).
  500               Each issue has also a distinctive title.
  590               SILVER SPRING: Series analyzed. For holdings, see
                    records for individual reports.
  650        0      Oceanography|xObservations|vPeriodicals.
  650        0      Chemical oceanography|xObservations|vPeriodicals.
  650        0      Meteorology|xObservations|vPeriodicals.
  650        0      Marine meteorology|xObservations|vPeriodicals.
  650        0      Atmospheric carbon dioxide|xObservations|vPeriodicals.
  650        0      Ocean circulation|xObservations|vPeriodicals.
  710       2       Atlantic Oceanographic and Meteorological Laboratories.
  785       00      NOAA technical memorandum OAR AOML|w(OCoLC)45181548
  949               QC807.5.U6 A5|vno.21-25|wLC|c1|hOLAA|i38398000079578
  949               QC807.5.U6 A5|vno.26-30|wLC|c1|hOLAA|i38398000210215
  949               QC807.5.U6 A5|vno.36-40|wLC|c1|hOLAA|i38398000300388
  949               QC807.5.U6 A5|vno.41-45|wLC|c1|hOLAA|i38398000320816
  949               QC807.5.U6 A5|vno.46-48|wLC|c1|hOLAA|i38398000357198
  949               QC807.5.U6 A5|vno.49-50|wLC|c1|hOLAA|i38398000383517
  949               QC807.5.U6 A5|vno.51-55|wLC|c1|hOLAA|i38398000363824
  949               QC807.5.U6 A5|vno.61-65|wLC|c1|hOLAA|i38398000307896
  949               QC807.5.U6 A5|vno.66-73|wLC|c1|hOLAA|i38398100249352
  949               QC807.5.U6 A5|vno.74-83|wLC|c1|hOLAA|i38398100249360

  090               QC807.5.U6|bA5 no.28
  100       10      Herman, A.
  245       10      Computer programs for simple Lagrangian processing
                    (SLAP), users' guide /|cA. Herman, C. Cardwell.
  260       0       Miami, Fla. :|bAtlantic Oceanographic and
                    Meteorological Laboratories, Environmental Research
                    Laboratories,|c1977.
  300                108 p. :|bill. ;|c28 cm.
  490       1       NOAA technical memorandum ; ERL AOML-28
  504               Includes bibliographical references (p. 16).
  590               SILVER SPRING: COPY ONE BOUND WITH NOS.26-30. For
                    holdings, see series record (QC807.5.U6).
  650        0      Buoys|xComputer programs.
  710       20      Atlantic Oceanographic and Meteorological
                    Laboratories.
  710       20      Environmental Research Laboratories.
  810       1       United States.|bNational Oceanic and Atmospheric
                    Administration.|tNOAA technical Memorandum;
                    |vERL AOML-28.
  949               OLAA|bQC807.5.U6 A5 no.28|g38398000210199|nc.2

Created:  Sept. 16, 2002