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Special cataloging/processing situations:
Internet resources
MARC fields
Tutorial for editing existing bibliographic records
to reflect additional Internet access
Sample records
from the NCL catalog that reflect Internet resources
At the end of calendar year 2001, NCL followed the lead of the
Library of Congress and incorporated AACR2R revisions to Chapter
9, Electronic Resources, into its practice. NCL favors the
CONSER approach to cataloging all electronic resources (i.e., those that
are indirectly and directly accessible), including Internet resources.
MARC fields
MARC 245 - Title statement
Because 2001 revisions to AACR2R Chapter 9 define "the
resource itself" as the chief source of information, catalogers are no
longer obliged to reflect title screen titles as titles proper.
If, for example, the HTML source title provides a fuller and/or clearer
title statement than the initial screen title, then use it for MARC 245
$a.
For the general material designation (GMD) for MARC 245 $h, use the
term "electronic resource", in accordance with revised AACR2R
practice.
MARC 246 - Varying form of title
When the HTML header title is not the title proper, place it in a
MARC 246 field as a variant:
245
00 Zones in the Florida Keys National Marine Sanctuary
$h [electronic resource]
246
1 $i HTML source title: $a Florida Keys NMS clickable map
MARC 246 may also be used for "speculative" titles, e.g.:
245
00 International Coral Reef Information Network
(ICRIN)$h [electronic resource]
246
1 $i Also known as: $a ICRIN home page
245
00 Past hurricane history $h [electronic resource]
246
1 $i Title in HTML source: $a TPC NHC past hurricanes
246
1 $i Also known as: $a National Hurricane Center archives
MARC 256 - Computer File
Characteristics
In accordance with CONSER
practice, NCL does not use MARC 256 for electronic resources; instead,
NCL uses MARC 516 - Type of Computer File or Data Note.
Source for this practice is:
CONSER Cataloging
Manual: Module 31: Remote Access Electronic Serials (Online Serials),
Part 1, Section 31.9. File characteristics (field 256), available at:
http://www.loc.gov/acq/conser/mod31pt1.html#file
MARC 260 - Publication, Distribution, etc.
[and FF DtSt: Type of Date/Publication Status
and MARC 500 - Edition and history note ("updated" status note)]
Except for unequivocally static documents, consider
Internet-accessible monographs to be published over a range of
dates. For Internet-accessible monographs, NCL thus provides:
- code "m" in DtSt,
- a hyphen after the date of publication,
distribution, copyright, etc., in MARC 260 $c, and
- a MARC 500
updated status note (a.k.a. "edition and history note") to justify the
open monograph treatment:
REC_TYPE:m
BIB_LVL :m ENC_LVL
:I DESC
:a TYPECTRL:
ENTRD
:020418 DAT_TP :m
DATE1 :2002 DATE2 :9999
CTRY :cau
LANG
:eng MOD_REC :
SOURCE :d FREQUN
: REGULR :
AUDIENCE:
FILETYPE:j GOVTPUB :
245
00 International Coral Reef Information
Network
(ICRIN)$h [electronic resource]
260 Berkeley,
Calif. :$b Coral Reef Alliance, $c c2002-
500 Frequently
updated; last updated <Feb. 5, 2002->
MARC 500 Notes
In accordance with CONSER practice, the order of notes is strictly
numerical. Mandatory and recommended notes for Internet resources
are:
MARC 500 - Source of title proper note [Status:
mandatory]
Always combine the source of title proper note with viewing date
(i.e., "item described" note), in accordance with AACR2R 9.7B3,
e.g.:
500 Title from online title screen
(viewed on May 12, 1999)
MARC 500 - Edition and history
note [Status:
recommended]
NCL employs the following
verbiage and punctuation conventions for this field:
500 Frequently updated; last updated
<Feb. 26, 2001->.
MARC 505 - Formatted Contents
Note [Status: recommended]
Use MARC 505 entries in
anticipation of likely keyword searches. If the contents note
includes a formal document title(s) that is not otherwise represented in
the catalog, then trace the title(s) in MARC 740 (02) - Added entry,
Uncontrolled analytical title(s), e.g.,
245
04 The National Marine Protected Area Center's
Training and Technical Assistance Institute
$h [electronic resource] / $c NOAA Coastal
Services Center.
505
0 SAFMC support (Support for the South Atlantic
Fishery Management Council) -- NMSP Support
(Support for the National Marine Sanctuary Program)
-- FGDC Support (Support for the Federal Geographic
Data Committee) -- Needs Assessment (Marine
protected areas needs assessment, final report
<March 2002>).
740
02 Marine protected areas needs assessment, final
report.
245
00 Past hurricane history|h[electronic resource].
505
0 Hurricane season preliminary reports (Atlantic,
1958-present) -- Eastern Pacific (1988-present) --
Hurricane season tropical cyclone product archives
(1998-present) -- Hurricane season tropical cyclone
monthly summary archives (1999-present) --
Hurricane season forecast verification reports
(1995-1998, <2000>) -- Some infamous Atlantic
storms (Hurricane Gordon (1994), Hurricane Andrew
(1992), Hurricane Hugo (1989), Hurricane Gilbert
(1988) -- Deadliest, costliest, and most intense U.
S. hurricanes of this century (through 1996) -- The
deadliest Atlantic hurricanes, 1492-present
--Climatology (Images showing past tracks of
Atlantic tropical cyclones, 1851-present) --
Central North Pacific hurricane history (1800's -
1999) -- Past hurricane track files (Atlantic
tracks file, 1851-2000 -- Eastern North Pacific
tracks file, 1949-2000).
740
02 Hurricane season preliminary reports.
740
02 Hurricane season tropical cyclone product archives
(1998-present)
740
02 Hurricane season tropical cyclone monthly summary
archives (1999-present)
740
02 Some infamous Atlantic storms.
740
02 Deadliest, costliest, and most intense U.S.
hurricanes of this century (through 1996)
740
02 Deadliest Atlantic hurricanes, 1492-present.
740
02 Past hurricane track files.
MARC 516 - Type of computer
file or data note [Status: mandatory]
MARC 516 is used in lieu of MARC
256 - Computer File Characteristics, in accordance with CONSER practice.
Apply the most detailed,
appropriate designation from ISBD(ER): International Standard
Bibliographic Description for Electronic Resources, Appendix C.
Recommended general material designation, resource designations and
specific material designations with their definition, available at: http://www.ifla.org/VII/s13/pubs/isbd4.htm#26
Examples from the NCL catalog are:
516 Electronic online service.
516 Electronic text, maps, and
numerical data.
516 Electronic text and image data.
516 Electronic serial in SGML and
PDF formats.
MARC 520 - Summary Note [Status:
recommended]
Although not required, the
summary note is highly recommended for Internet resources as an
important aid to save the time of the reader. Sample summary notes:
520 This document contains the
findings for the coastal
nonpoint pollution control program submitted by the
State of Louisiana pursuant to Section 6217(a) of
the Coastal Zone Act Reauthorization Amendments of
1990 (CZARA). The findings are based on a review of
the Louisiana Coastal Nonpoint Pollution Control
Program, October 1995 and supplemental material
provided by Louisiana subsequent to the program
submittal. The National Oceanic and Atmospheric
Administration (NOAA) and the U.S. Environmental
Protection Agency reviewed this information and
evaluated the extent to which it conforms with the
requirements of the CZARA.
520 This site is an online Archive
of the National
Hurricane Center. It provides text, numerical and
image data on Atlantic and Pacific hurricanes. The
hurricane preliminary and tropical cyclone reports
are included. Available via the NHC's home page
(Click on "Archives").
MARC 530 - Additional Physical
Form Available Note [Status: mandatory if
applicable]
Whenever the bibliographic record
contains a MARC 856 (41) field that represents an Internet version of
the document on which the record is based, there co-exists a MARC 530,
e.g.,
111
2 International Conference on Marine
Ornamentals $n (2nd : $d 2001 : $c Lake Buena Vista, Fla.)
245 10
Marine ornamentals 2001 : $b collection, culture and
conservation, November 26-December 1, 2001, Lake
Buena Vista, Florida, USA : program and abstracts.
530
Also available online in PDF format via the conference Web site.
856 41
$u http://conference.ifas.ufl.edu/mo/abstract.pdf
$z Online version in PDF format
245 02
A plan for a new science initiative on the global
water cycle /|cthe USGCRP Water Cycle Study Group ;
prepared at the request of the agencies of the U.S.
Global Change Research Program.
530 Also available online in HTML, MS Word and
PDF formats
via the U.S. Global Change Research Program home page.
856 41
$u http://www.usgcrp.gov/usgcrp/Library/watercycle/wcsgreport2001/default
.htm $z Online version in sections
Otherwise, use MARC 530, Additional Physical Format and Access Note,
to explain special relationships, navigation instructions, and/or other
necessary steps for access that are not represented in MARC 856 $z;
however, do not place URL(s) in MARC 530. If an adapted record
contains any URLs in 530 (an especial likelihood in GPO records), then
delete the URLs therefrom and consider representation in a separate 856
field instead. Examples of MARC 530 special instructions are:
530 Also available online via ConserveOnline.org in PDF
format (Search on title).
530 Current issues also available online from Office of
Management and Budget (Select: Budget documents)
MARC 538 - Mode of Access
Note [Status: mandatory]
The NCL entry is:
538 Mode of access: World Wide Web.
MARC 538 - System Requirements
Note [Status:
mandatory if applicable]
For Internet resources, give only if special software or peripherals
are required for access, e.g.,
538 System requirements: Adobe Acrobat Reader.
MARC 793 - Local Added Entry, Uniform Title
For electronic resources from NOAA, select appropriate locally added
uniform title entries from the NCL authority list of entries for this
field, available at:
MARC fields - Local practices : MARC 793
- Local Added Entry - Uniform Title
MARC 856 - Electronic Location and Access
When the electronic resource that is the basis for the bibliographic
record has a print counterpart, include a MARC 530 - Additional Physical
Format field:
530 Also available in print format.
856
40 $u [URL]
When providing an 856 field for a
version of the document that is the basis for the bibliographic record,
include also a Public Note in $z. For specific guidance for $z,
see:
MARC fields - Local practices : MARC 856
- Electronic location and access
When providing an 856 field for a
related resource to the document that is the basis for the bibliographic
record, present a justification for the appearance of the related
resource with a MARC 500 - General Note:
500 Product overview available
online.
856
42 $u http://www.nodc.noaa.gov/OC5/WOD01/overview.pdf
$z Product overview
online in pdf format
500 Data also available online via
NODC Direct from NODC home page.
856
42 $u
http://www.nodc.noaa.gov/col/projects/access/get88.html $z Data also
available online via NODC Direct
For more guidance for NCL local practices for the MARC 856 - Public
Note $z, see:
MARC fields - Local practices : MARC 856
- Electronic location and access
MARC 949 - Detailed Local Holdings
For online documents, create a 949 field only for those that are
available online in full text; that is, do not create 949 fields for
documents represented by MARC 856 with indicators 42.
For full-text online documents, ensure that the following elements
are present in their corresponding MARC 949 fields:
- call number qualified with (Online)
- the holding code OLAI
Sample MARC 949 for an online document:
949 TL557.R4 A837 1996
(Online) $w LC $c 1 $h OLAI
When the bibliographic record describes versions of a document in
separate bibliographic formats, create a MARC 949 field for each
bibliographic format:
949 QC981.8.C5 O9 2002 $w LC
$c 1 $h OLAA $i 38398100843816
949 QC981.8.C5 O9 2002
(Online) $w LC $c 1 $h OLAI
Tutorial
for editing existing bibliographic records to reflect additional
Internet access
For a step-by-step tutorial on
editing existing bibliographic records in the local catalog, download:
Adding electronic
location and access information into existing metadata using WorkFlows
[Format: WordPerfect 8; Size: 16.4 MB]
Sample records from the NCL catalog
that reflect Internet resources
Exemplary NCL record for Internet
resources [Example 1 of 1;
Record reflects the Internet
document as the basis for the record]
REC_TYPE:m
BIB_LVL :m ENC_LVL
:I DESC
:a TYPECTRL:
ENTRD
:020418 DAT_TP :m DATE1
:2002 DATE2 :9999
CTRY :cau
LANG
:eng MOD_REC :
SOURCE :d FREQUN
: REGULR :
AUDIENCE:
FILETYPE:j GOVTPUB :
001
ocm49608261
003
OCoLC
005
20020418165043.0
007
cr mn---------
040
OLA|cOLA
090
QH75.A1|bI57 2002
049
OLAA
245 00
International Coral Reef Information Network
(ICRIN)|h[electronic resource]
246
1 |iAlso known as:|aICRIN home page
260
Berkeley, Calif. :|bCoral Reef Alliance,|cc2002-
500
Title from computer screen (viewed Apr. 18, 2002).
538
Mode of access: World Wide Web.
500
Constantly updated; last updated <Feb. 5, 2002->
516
Electronic online service.
505
0 Tools and resources -- ReefBase --
Coral reef
photobank -- Coral reef directory -- Teachers'
resources -- Fact sheets -- Highlighted
publications -- Calendar.
520
"The International Coral Reef Information Network
(ICRIN) is the communications and information
project of the International Coral Reef Action
Network (ICRAN). ICRIN serves to provide: general
coral reef information, tools and resources, and a
central coral reef communications and network."
610 20
International Coral Reef Information
Network|vPeriodicals.
650
0 Coral reefs and islands|vPeriodicals.
650
0 Coral reefs and
islands|vPhotographs|vPeriodicals.
650
0 Coral reef conservations|xInternational
cooperation|vPeriodicals.
650
0 Coral reef ecology|xInternational
cooperation|vPeriodicals.
650
0 Corals|vPeriodicals.
650
0 Corals|vPhotographs|vPeriodicals.
650
0 Coral reef fishes|vPeriodicals.|
710
2 International Coral Reef Action
Network.
710
2 Coral Reef Alliance.
793
0 CoRIS.
856 40
|uhttp://www.coralreef.org/|zLink to this home page
949
QH75.A1 I57 2002 (Online)|wLC|c1|hOLAI
Exemplary NCL record for Internet
resources [Example 2 of 2;
Record reflects the addition of an Internet version to a record that is based upon
the print version]
043
n-us---
090
GB848|b.P63 2001
049
OLAA
245 02
A plan for a new science initiative on the global
water cycle /|cthe USGCRP Water Cycle Study Group ;
prepared at the request of the agencies of the U.S.
Global Change Research Program.
246 30
Global water cycle
260
Washington, D.C. :|bThe Program,|c[2001]
300
iii, 118 p. :|bill. (some col.), maps (some col.)
;|c28 cm.
500
"May 2001."
500
"Pursuant to National Oceanic and Atmospheric
Administration Award No. NA87GP105"--P. [3] of
cover.
504
Includes bibliographical references (p. 115-118).
505
2 Rationale for the science plan --
Causes of water
cycle variation on global and regional scales, and
human influences -- Predictability of variations in
global and regional water cycles -- Determining
links between water, carbon, nitrogen, and other
nutrient cycles in terrestrial and freshwater
ecosystems -- An integrated water cycle science
plan -- Appendix C. Current major international and
U.S. water cycle research programs -- Appendix D.
Pillar initiatives and their corresponding
components in the water cycle science plan.
530
Also available online in HTML, MS Word and PDF
formats via the U.S. Global Change Research Program
home page.
650
0 Hydrologic cycle xResearch|zUnited
States.
650
0 Hydrologic cycle|xResearch|xInternational
cooperation.
650
0
Hydrometeorology|xPeriodicity|xResearch|zUnited
States.
650
0 Hydrologic models|xResearch|zUnited
States.
650
0 Hydrological
forecasting|xResearch|zUnited States.
650
0 Biogeochemical cycles|xResearch|zUnited
States.
651
0 United States|xEnvironmental conditions.
710
2 U.S. Global Change Research
Program.|bWater Cycle
Study Group.
710
1 United States.|bNational Oceanic
and Atmospheric
Administration.
856 41
|u http://www.usgcrp.
gov/usgcrp/Library/watercycle/wcsgreport2001/default
.htm |z Online version
949
GB848 .P63 2001|wLC|c1|hOLAA|i38398100853864
949
GB848 .P63 2001 (Online)|wLC|c1|hOLAI
Last updated: Sept. 18, 2002
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