Special cataloging/processing situations:

Holding Codes

 Local Holdings Codes - Table of values for MARC 049 and 949
 List of Item Types options
 Other Codes in NOAA Library
 NCL's Historical Holdings Codes

Local Holding Codes (MARC 049 and 949 FIELDS)
 

The default values that are supplied by the catalog software for both "Item Type" and "Location" may be altered as necessary to reflect different formats or locations.  Prefer to alter values for Item Types rather than for Locations.  N.B.  Not all item types appear as default values in the table above; if necessary, consult the list of Sirsi names of Item Types (below).

Example application:
In the record for a digital map that is available via the World Wide Web, the cataloger would supply the code:
    049        OLAI
for which the system would supply the following default values in MARC 949 |h, |l, and |t:
    949 [call no.] |w LC |c1 |h OLAI |i 38398100843550 |k MAP |l INTERNET |t INTERNET
The cataloger would alter the default Item Type value:
    949 [call no.] |w LC |c1 |h OLAI |i 38398100843550 |k MAP |l INTERNET |t MAP

 Other examples are:
    - sound recordings on audiocassette(s) that would be coded by the cataloger as "OLAV" in MARC
      049 and MARC 949 subfield h,  for which the value for "Item Type" would be altered from the
      default "VIDEO" to "AUDIO";
    - maps that are acquired via the U.S. Federal Depository Library Program that would be coded as
      "OLAG", for which the value for "Item Type" would be altered from the default "BOOK" to "MAP";
    - electronic books, for which no default exists in the above list.  Code as "OLAI", then alter the "Item Type"
      value to "E-BOOK".

Sirsi names of Item Types and associated material descriptions that currently are viable for NCL records:

  Item Types                 Description
  AUDIO                      Sound recording
  BOOK                       Book
  CD-ROM                     CD-Rom
  DISKETTE                   Diskettes, 3.5" or 5.25"
  E-BOOK                     Electronic Book
  ILL-BOOK                   Books on loan from other libraries
  INTERNET                   Internet
  JOURNAL                    Journal
  MAP                        Map
  MICROFICHE                 Microfiche
  MICROFILM                  Microfilm
  MISC                       Miscellaneous non-book items [i.e., games, kits,
                             realia]
  RARE-BOOK                  Rare book and special collection materials
  REF-BOOK                   Reference book, including law
  UNKNOWN                    System assigns this Item Type to any item record
                             added to database with incorrect holding code
  VIDEO                      Video

As of September 2002, NCL has yet to receive any digital video discs (DVDs); until receipt thereof, no decision about DVDs' Item Type and Location values will be made.

A complete list of Sirsi Item Type value options may be viewed in the Sirsi Cataloging Configuration List for Item Type Policy; however, NOAA Central Library employs only the options that appear in the list above.

Other Codes in NOAA Library System

The Sirsi Cataloging Configuration Policy List for Holding Codes shows the self-defined holdings codes for each NOAA library that contributes records to NOAALINC (http://www.lib.noaa.gov/uhtbin/webcat).

NOAA Central Library's Historical Holding Codes

NOAA Central Library's historical holding codes range from four to seven characters and reflect earlier delineations of the NCL collection that now may generate inaccurate item type and/or location values.
 
 
 
 
 
 
 
 
 

Last edited: Oct. 25, 2002