Special cataloging/processing situations:

Cruise Reports (NOAA and non-NOAA cruise reports)

Cruise Reports - Revised Decisions - Draft of meeting notes, Nov. 8, 2002

Determination of whether or not a document is a cruise report

Documents may be named "cruise report" directly, either in title or content; or, documents may not be named "cruise report" formally, but are reports that document either observations of expeditions or results of experiments conducted aboard research vessels. Either situation legitimates treatment as a cruise report in NCL bibliographic records.

Definition of "expedition" as background for data elements recorded in the bibliographic record:

An expedition may be multiple ships that collect data in the same area or one ship that collects data over a single or multiple cruises. Typically, an expedition is named. Catalogers are instructed to trace the expedition name and, in the case of a multiple-ship expedition, to trace the individual ships' names.

National Oceanographic Data Center (NODC) and cruise reports

NODC maintains an archive of oceanographic data from which component datasets are made available to the public in a variety of media, including online via the Internet.  Cruise reports cataloged by NCL may or may not be accessioned by NODC for its oceanographic data archive.

If a cruise report has been assigned an NODC accession number, then the report will bear the four- to seven-digit NODC accession number on the front cover in the top right corner.  Each cruise that bears an NODC accession number is traced in a MARC 590 - Local Note, as described below.  Each cruise that bears an NODC accession number also must be checked for possible online availability by NODC, as described below.

If NODC has determined that it will not assign an accession number to a cruise report, then the report will bear the handwritten word "no" on the front cover.  Catalog these cruise reports according to all appropriate practices described herein, with the exception of the provision of the local note for accession number and a referral to NODC's WWW site.

If an NCL cataloger encounters a cruise report to be cataloged that shows no evidence of having been checked for NODC accessioning, then the cataloger should deliver the cruise report to the NODC project manager so that the cruise report data may be checked appropriately.

CRUISE REPORTS ELEMENTS TO CATALOG

Cruise name, number, and date

If cruise name, number, and date are available in MARC field 245, then trace them in  MARC 246 30, e.g.,

245 00 Physical, chemical and biological data :|bCalCOFI Cruise 9901, 9-29 January
            1999; CalCOFI Cruise 9904, 1-20 April 1999.
246 1   $i At head of cover title: $a Data report
246 30 CalCOFI Cruise 9901, 9-29 January 1999
246 30 CalCOFI Cruise 9904, 1-20 April 1999

In the absence of name, number, and date in MARC 245, create MARC 246 fields for as many cruise-related data as there are available in MARC 245, e.g.,

245 00 CTD/O', LADCP and XBT measurements collected aboard the R/V Seward
            Johnson, December 1998 :|bNorth Brazil Current rings experiment cruise 1
            (NBC-1) /|cC. Fleurant ... [et al.].
246 30 North Brazil Current rings experiment cruise 1 (NBC-1)
246 30 NBC-1

If the cruise name, number, and date are not present in title proper, then create 500 notes, quoted or not, to make this information accessible. If cruise information is not available on title page, cover, spine, etc., then obtain the information from the text (usually from the abstract, introduction or even outside sources, if possible). If it is necessary to create 500 notes to capture descriptive data about the cruise, then add cruise name, number, and date in a MARC 610 and/or MARC 710 field, as appropriate.

NODC accession number - MARC 590, Local Note

Catalogers should record the accession number in a MARC 590 [Local Note] after the following pattern:

590     SILVER SPRING: NODC accession: 9900204.

If multiple NODC accession numbers have been assigned, then include all in a single MARC 590 field, in numerical order and separated by commas, e.g.,

590     SILVER SPRING: NODC accession: 6700000,6800000,6800164.

If no NODC accession numbers have been assigned, then simply skip this entry, but include the others, as appropriate.

Ship name(s)

General guidance for the creation of a heading for a ship name is provided by Library of Congress' Cataloging Distribution Service's Cataloging Service Bulletin, No. 93 (Summer 2001), p. 16:

    When establishing a heading for a ship, add a general designation in English as a qualifier if
    the name alone does not convey the idea of a corporate body.  If there is any question as to
    whether there is an appropriate general term, take the term from the item being cataloged.
    If there is more than one ship with the same name, add a term as specific as necessary to
    resolve the conflict.

            110 2_ $a Ulua (Ship)
                        (Unique heading; qualifier added to clarify the meaning of the heading)

            110 2_ $a Franklin (Aircraft carrier)
            110 2_ $a Franklin (Steamship)
                        (Two ships of the same name but each of a different type)

            110 2_  $a Lexington (Aircraft carrier : CV6)
            110 2_  $a Lexington (Aircraft carrier : CVA(N) 65)
                        (Two aircraft carriers with the same name)

Any initial application of a qualifier should be a general qualifier.  If there remains a conflict with another ship name(s), then qualify the newer heading further with the date that the ship was built, if possible :

    110 2  $a Shipname (qualifier : yyyy)

Example from OCLC Authority file:

    110 2   Essex (Ship : 1806)

which distinguishes it from other ships named "Essex", e.g.,

    110 2   Essex (Ship : 1806-1820)    -->  see Essex (Whaleship)

Other examples of ships' names:

    David Starr Jordan (Ship)
    George M. Humphrey (Ship)

Ship name(s) - MARC 610, Subject Added Entry-Corporate Name

Give the ship's name as a subject added entry in MARC 610_20 if there are ten or fewer of these entries. Take the ship's name from the OCLC authority file. If it is not present there, then create one following the LC pattern entries for ships' names as described above.

Include the cruise number and date if available, e.g.,

610 20 Casco (Ship). $b Cruise $d (1963)                                [cruise date only]

610 20 Brown Bear (Ship). $b Cruise $n (308 : $d 1962)          [cruise number + date]

Although cruise numbers typically are associated with ships, as demonstrated by the second 610 field example immediately above, there are cases where cruise numbers are associated instead with programs.  An example of NCL treatment of a cruise-related program with which the cruise number is associated is:

610 20 California Cooperative Oceanic Fisheries Investigations (Program). $b Cruise $n (7412 : $d 1974)

Another example of a special cruise-related project, and its representation in the MARC 610 field:

245 12   A compilation of observations from moored current meters.|nVol. 10,|pCurrents, temperature
              and pressure in the Drake Passage during F Drake 75, February 1975-February 1976 /
246 30   F DRAKE 75
500        "F DRAKE 75 was a part of the International Southern Ocean Studies (ISOS)..."--p. 1.
610 20   Conrad (Ship). $b Cruise $d (1975)
610 20   F DRAKE. $b Cruise $n (75 : $d 1975)
710 2     International Southern Ocean Studies.

Another example of a special cruise-related project, in which its alphanumeric designation is properly represented in the MARC 246 field:

245 00 Line Islands array 1985-1989 data report
246 3   $i Also referred to as $a LIA-I
246 3   $i Also referred to as $a LIA-II
246 3   $i Also referred to as $a LIA-III
610 20 Machias (Ship). $b Cruise $d (1985)
610 20 Kila (Ship). $b Cruise $d (1986)
610 20 Kila (Ship). $b Cruise $d (1987)

Ship name(s) - MARC 710, Added Entry-Corporate Name

When the criteria for corporate body added entry are met, provide tracing(s) for ship names in MARC 710.  These tracings may occur in addition to appearances of the same ship name(s) in MARC 610.  Provide MARC 710 tracings in addition to MARC 610 tracings for ship names only if three (3) or fewer cruises are represented in the document.  Give MARC 710 added entries for other entities involved in cruises, e.g., universities, corporations, associations, laboratories, etc. In general, make judgments for added entries and subject headings on a case-to-case basis.  For examples of appropriate MARC 710 tracings for cruise reports, see records 2, 3, 4, and 5 at the end of this section.

Uniform Title "Cruise Report" - MARC 793, Uniform Title Local Added Entry

A cruise report, regardless of NODC accession status, is always traced as a Uniform Title Local Added Entry in MARC 793:

Apply either:

793 0_ Cruise report.

or:

793 0_ NOAA cruise report.     [Apply to any cruise report that reflects NOAA involvement in data
                                                   collection.]

National Oceanographic Data Center (NODC) online cruise report data

Provide instructions for access to cruise report data that are made available online by NODC by the creation of appropriate notes in MARC 856 subfield z.  The content of MARC 856 notes is determined by the method of access to cruise report data that NODC facilitates.  NODC provides cruise report data via file transfer protocol (FTP) either:

    - directly online, in which case the cataloger supplies a URL for a list of data reports
       for a single year; or,

    - upon request, in which case the cataloger supplies a pointer to NODC's National Virtual Data
       System (NVDS) "Contact" page.

To ascertain the status of online cruise report data to reflect in the bibliographic record, catalogers should first consult the archive of oceanographic data at NODC:

NODC Direct
http://www.nodc.noaa.gov/col/projects/access/nodcdir.html
    Select the year of the accession number(s) and browse the resultant list to ascertain possible online availability.

For a cruise report for which the data is made available directly online from NODC, bibliographic data in an NCL record include a general note (MARC 500) and a URL for the calendar year of the NODC accession (MARC 856):

500 __   Data also available online via NODC Direct from NODC home page.
590 __   SILVER SPRING: NODC accession: 7400447.
610 20   Oregon II (Ship). $bCruise $d (1973)
610 20   George M. Bowers (Ship). $bCruise $d (1973)
856 42   $u http://www.nodc.noaa.gov/col/projects/access/get74.html $z Data also available
              online via NODC Direct

If a single bibliographic record reflects more than three cruise report accession numbers, all of which are available via NODC Direct, then link to the NODC Direct home page in a single MARC 856 field:

856 42   $u http://www.nodc.noaa.gov/col/projects/access/nodcdir.html $z Data also available
              online via NODC Direct

If  a cruise report carries an NODC accession number, but does not appear on the NODC Direct WWW site, then instruct the reader to contact NODC's National Virtual Data System (NVDS) with a specific request:

500 __ Data also available in electronic format. To request data use CONTACT page on NODC's
            National Virtual Data System (NVDS).
590__  SILVER SPRING: NODC accession: 9000067.
610 20 Oceanographer (Ship). $bCruise $d (1981-1982)
610 20 Researcher (Ship). $bCruise $d (1981-1982)
856 42 $u http://nndc.noaa.gov/?contacts.shtml $z Request data online

When several cruise reports are reflected in a single bibliographic record and only one or a few of them are made available directly online via NODC Direct, provide only the above instruction to readers to contact NODC's NVDS.

Final steps for processing cruise reports

Once cruise reports that have been assigned an NODC accession number are ready for shelving (i.e., when the bibliographic record and labeling are complete), return them to the NODC project manager so that further processing in support of NODC metadata contract documentation may occur.

Correct all bibliographic records of cruise reports that have been entered into NOAALINC in the past according to the above guidelines.

Exemplary NLC record for cruise reports [1 of 5]:

245 00 Physical and chemical data :|bCalCOFI cruise 7412, 25 November-18
       December 1974; and CalCOFI cruise 7501, 8 January-15 February 1975;
       and CalCOFI cruise 7503, 24 February-28 March 1975 /|cUniversity
       of California, Scripps Institution of Oceanography.
246 1 |iAt head of cover title: |aData report
246 30 CalCOFI cruise 7412, 25 November-18 December 1974
246 30 CalCOFI cruise 7501, 8 January-15 February 1975
246 30 CalCOFI cruise 7503, 24 February-28 March 1975
260    La Jolla :|bThe Institution,|c1984.
300    196 p. :|bill., maps ;|c28 cm.
440  0 SIO reference ;|vno. 84-10|
500    Chiefly tables.
500    "12 March 1984."
500    "The data in this report were collected during Cruises 7412, 7501,
       and 7503 of the California Cooperative Oceanic Fisheries
       Investigations (CalCOFI) program aboard the RV David Starr Jordan
       of the National Marine Fisheries Service and the RV Alexander Agassiz
       of the Scripps Institution of Oceanography."
500    "Sponsored by Marine Research Committee."
504    Includes bibliographical references (p. 5).
590    SILVER SPRING: Copy 2 is NODC Accession: 8600370.
610 20 David Starr Jordan (Ship)
610 20 Alexander Agassiz (Ship)
610 20 California Cooperative Oceanic Fisheries Investigations (Program). $b Cruise $n (7412 : $d 1974)
610 20 California Cooperative Oceanic Fisheries Investigations (Program). $b Cruise $n (7501 : $d 1975)
610 20 California Cooperative Oceanic Fisheries Investigations (Program). $b Cruise $n (7503 : $d 1975)
650  0 Oceanography|zNorth Pacific Ocean.
650  0 Chemical oceanography|zNorth Pacific Ocean.
710 1  California. |bMarine Research Committee.
710 2  Scripps Institution of Oceanography.
710 2  California Cooperative Oceanic Fisheries Investigations (Program)
793 0  Cruise report.

Exemplary NLC record for cruise reports [2 of 5]:

034 0  a|dW0483000|eW0474000|fN0352000|gN0344000
043    ln-----
090    GC3.U7|bA3 no.1-3, 5-7
100 1  Morse, Richard Meredith,|d1927-
245 10 Oceanographic observations, North Atlantic Ocean Station Echo,
       35€ N 48€ W, January-February 1963 /$c by R.M. Morse and J.W. McGary.
246 30 North Atlantic Ocean Station Echo
255    Scale not given|c(W 48€30'00"--W 47€40'00"/N 35€20'00"--N 34€40'00")
260    Washington, D.C. :|bUnited States Coast Guard, Oceanographic Unit,|c1964.
300    v, 31 p. :|bill. ;|c26 cm.
490 1  Oceanographic report ;|vno. 2
500    "CG 373-2."
500    "January 1964."
500    "USCGC CASCO ... field parties from both the U.S. Coast Guard Oceanographic
       Unit ... and the U.S. Navy Oceanographic Office ..."--P. 1.
500    Data also available in electronic format. To request data use CONTACT
       page on NODC's National Virtual Data System (NVDS).
504    Includes bibliographical references (p. 3)
590    SILVER SPRING: NODC accession: 6300000.
590    SILVER SPRING: Bound with: Oceanographic cruise, USCGC Northwind,
       Bering & Chukchi Seas, July-Sept. 1962.
610 20 Casco (Ship).|bCruise|d(1963)|
650  0 Deep sea soundings|zNorth Atlantic Ocean|vObservations.
650  0 Salinity|zNorth Atlantic Ocean|vObservations.
650  0 Marine meteorology|zNorth Atlantic Ocean|vObservations.
650  0 Ocean temperature|zNorth Atlantic Ocean|vObservations.
650  0 Plankton|zNorth Atlantic Ocean|vObservations.
700 1  McGary, James W.
710 1  United States.|bCoast Guard.|bOceanographic Unit.
710 1  United States.|bNavy.|bOceanographic Office.
710 2  Casco (Ship).|bCruise|d(1963)|
793 0  Oceanographic cruise, USCGC Northwind, Bering & Chukchi Seas,
       July-Sept. 1962.
793 0  Cruise report.
830  0 Oceanographic report(United States. Coast Guard. Oceanographic Unit)
       ;|vno. 2.
856 42 $u http://nndc.noaa.gov/?contacts.shtml $z Request data online

Exemplary NLC record for cruise reports [3 of 5]:

043     n-us-nc|aln-----
090     GC512.N8|bP411 1993
245 00  Physical oceanographic field program offshore North Carolina :
        |bNODC ARGOS tracked drifter data submission : interim submission
        /|csubmitted by Science Applications International Corporation.
246 30  NODC ARGOS tracked drifter data submission :  |b interim submission
255     Scale not given|c(W 77º--W 73º/N 37º--N 34º)
260     [Raleigh, N.C. :|bThe Corporation?],|c1993.
300     ca. 55 leaves :|bmaps ;|c28 cm.
500     "August 10, 1993."
500     "NODC project number: 0208."
500     "MMS contract number: 14-35-0001-30599."
500     Data also available online via NODC Direct from NODC home page.
590     SILVER SPRING: NODC accession: 9300136.
650   0 Oceanography|zNorth Carolina|zAtlantic Coast|vObservations.
650   0 Ocean circulation|zNorth Carolina|zAtlantic Coast|vObservations.
650   0 Ocean currents|zNorth Carolina|zAtlantic Coast|vObservations.
610  20 Seaward (Ship).|bCruise|d(1993)
710  2  Science Applications International Corporation.
710  1  United States.|bMinerals Management Service.
710  2  National Oceanographic Data Center (U.S.)
710  2  Seaward (Ship).|bCruise|d(1993)
793  0  NOAA cruise report.
856  42 $u http://www.nodc.noaa.gov/col/projects/access/get93.html $z Data
        also available online via NODC Direct

Exemplary NLC record for cruise reports [4 of 5]:

043         p------
090        QC802.U6|bP3 no.69
100 1       McTaggart, K. E.|q(Kristene E.)
245 10      CTD measurements during 1999 and 2000 as part of
            the Global Ocean-Atmosphere-Land System (GOALS)/Pan
            American Climate Studies (PACS) /|cK.E. McTaggart, G.C. Johnson.
246 17      GOALS/PACS CTD measurements during 1999 and 2000
246 18      CTD measurements during 1999 and 2000 as part of the (GOALS)/(PACS)
260         Seattle, Wash. :|bU.S. Dept. of Commerce, National
            Oceanic and Atmospheric Administration, Oceanic and
            Atmospheric Research Laboratories, Pacific Marine
            Environmental Laboratory ;|a[Springfield, Va, |c2001]
300         2 v. :|bill., maps ;|c28 cm.
440  0      NOAA data report OAR PMEL ;|v69
490 1       Contribution no. 2305 from NOAA/Pacific Marine Environmental Laboratory
500         "June 2001."
500         Chiefly tables.
504         Includes bibliographical references (v. 1, p. 8-9).
650  0      Ocean temperature|zPacific Ocean|vObservations.
650  0      Salinity|zPacific Ocean|vObservations.|
650  0      Chemical oceanography|zPacific Ocean|vObservations.
650  0      Water|xDissolved oxygen|zPacific Ocean|vObservations.
650  0      Hydrology|zPacific Ocean|vObservations.
650  0      Ocean-atmosphere interaction|zPacific Ocean.
690         CTD|zPacific Ocean|vObservations.
700 1       Johnson, Gregory C.
710 2       Pacific Marine Environmental Laboratory (U.S.)
793 0       NOAA cruise report.
830  0      Contribution (Pacific Marine Environmental Laboratory (U.S.)) ;|vno. 2305.

Exemplary NLC record for cruise reports [5 of 5]:

034 0       a|dW0980000|eW0800000|fN0310000|gN0180000
043         nm-----
090         GC1|b.T4 no.59-15D
100 1       McLellan, Hugh John,|d1921-
245 10      Data reports for two IGY cruises /|cby Hugh J. McLellan.
246 30      Two IGY cruises
246 14      Data report for two IGY cruises
255         Scale not given|c(W 98º--W 80º/N 31º--N 18º)
260         College Station, Tex. :|bAgricultural and Mechanical College of
            Texas, Department of Oceanography and Meteorology,|c1959.
300         12 leaves :|bmap ;|c28 cm.
490 1       Reference / Agricultural and Mechanical College of Texas,
            Department of Oceanography and Meteorology |v59-15D
500         Chiefly tables.
500         "Report prepared April 1959."
500         "Project 137 was a cruise sponsored by the National
            Science Foundation as part of the Deep Current
            Program for the International Geophysical Year, and
            designated as oceanography project 9.8. Project 24
            is a study of the Oceanography and Meteorology of
            the Gulf of Mexico sponsored by the Office of Naval
            Research (Project NR 083-036, Contract N7onr 487 T. O. II)."
500         "Research conducted through the Texas A & M Research Foundation."
500         "Final report, National Science Foundation, IGY Project 9.8"--Cover.
500         "Technical report, Office of Naval Research, contract N7 onr 48702,
            project NR 083 036"--Cover.
500         Data also available in electronic format. To request data
            use CONTACT page on NODC's National Virtual Data System (NVDS).
504         Includes bibliographical references.
590         SILVER SPRING: NODC accession: 6000000.
610 20      Hidalgo (Ship).|bCruise|n(58-H1 : |d1958)
610 20      Hidalgo (Ship).|bCruise|n(58-H4 : |d1958)
650  0      Ocean temperature|zMexico, Gulf of|vObservations.
650  0      Salinity|zMexico, Gulf of|vObservations.
650  0      Water|xDissolved oxygen|zMexico, Gulf of|vObservations.
650  0      International Geophysical Year, 1957-1958
710 2       Hidalgo (Ship).|bCruise|n(58-H1 : |d1958)
710 2       Hidalgo (Ship).|bCruise|n(58-H4 : |d1958)
710 2       Texas A. and M. Research Foundation.
710 2       Agricultural and Mechanical College of Texas.|bDept. of Oceanography
            and Meteorology.
710 2       National Science Foundation (U.S.)
710 1       United States.|bOffice of Naval Research.
793 0       Cruise report.
830  0      Reference (Agricultural and Mechanical College of
            Texas. Dept. of Oceanography and Meteorology) ;|v59-15D.
856 42      |uhttp://nndc.noaa.gov/?contacts.shtml|zRequest data online

Last updated:  June 18, 2002