1.0 Checking in Periodical Issues

1.1 Searching for a Title

Use the Serials Tool Bar (SERIALS on the list of toolbars).
Click on Check In Issues of a Serial wizard, the 1st icon on the left (red and blue arrows on a book).
At the Check In:Select Search window, enter your search and click OK.
If you get a Check In:Special Instructions window follow the instructions.  The Library does not perform check-in for a number titles; if so, you will see the message here instructing you to not check in the title, but instead, edit the MARC Holdings Record.  You may also see special instructions about processing the item or creating a check-in record.  Once you have read the note, click "OK" to move on to the next window.
 

1.3 Checking In

1.3.1 Next Issue tab
This tab features an Expected Issue box with Enumeration, Chronology, Base Call Number, copies expected, and copies received for the next issue that Unicorn expects.

• If the information matches the issue you have to check in (ignore the Base Call Number), then click the Check In Now button.  If the information does not match the issue you have to check in, then you will have to click one of the other buttons.
• Different Copies button. Use this button to change the number of copies checked in while using the same check-in record.  Normally you would only use this with NOAA publications (only receive 2 copies).  When you click on this button Unicorn displays the Check In: Change Copies to Receive window where you can change the number of copies and add a comment if you wish.
• Different Issue button.  Use this button to display the Check In: Select a Predicted Issue window.  This window will display all of the predicted issues for the title and then allow you to do one of the following tasks:

• locate another issue record on the list, then click on the Selected Issue button to check that issue in,
• click on the Special Issue button and enter enumeration and chronology for an issue that you cannot predict,
• click on the Combined Issue button to combine two check-in records for a combined issue,
• click on the Modify Issue button to change details for a particular check-in record
• click on the Cancel button to go back to the Nest Issue window

1.3.3 Received tab
This tab shows you which issue records have been checked in.

1.3.4 Claimed tab
We don't use the system to claim at this time.  Ignore this tab.

1.3.5 Control tab
This tab shows basic information about the control record and features the Modify Control button which will allow you to make changes to the control record and then return to check in.  For instructions on how to create or modify a serial control record see Periodicals processing - Creating serial control records.

[click on the right arrow tab to see the next screen of tabs]

1.3.6 MARC Hldgs tab
This tab features button(s) that will take you to the MARC Holdings Record(s) for this title.  Consult Periodicals processing - Entering holdings for instructions on how to edit the MARC Holdings Record.

1.3.7 Distribution tab
This tab will show you the distribution details for this title.  To make changes to the distribution you must edit the serial control record.

1.4 Completing the Process
Whichever method you use to check an issue Unicorn will display a Check In: Issue Received window which will show basic information about the issue you just checked in, plus distribution details which will show if it created MARC Holdings information.  You have the choice at this point of checking-in the next issue, or looking up another title.